Have you worked for an office that wanted to go paperless? Have you been the one who spends all their time scanning documents in and organizing them in files? Did the company then keep all the paper copies anyway, just in case?
There are benefits to going paperless:
-All your documents and contracts are on your computer in organized files so you don’t have to sift through boxes and physical files.
-You buy less paper and folders and boxes for storage
-You can reduce the number of filing cabinets
-Everything can be e-mailed to coworkers and customers so you don’t have to fax of use snail mail
-Depending on the program you use it can organize your documents together (Hospitals can now combine all of a patients records so a new prescription isn’t going to counter act with an old one)
However there are things to consider as well:
-If the system crashes do you have a back up? and how easy is it to get to it?
-Can you legally get rid of the paper? Some documents have to be kept for tax or legal purposes
-Do you have the capability to share the documents that have been scanned?
-Can you afford the time it will take to convert? though this is a one time thing it can be very time consuming
Paperless is a good goal and something that many businesses would like to do but there are drawbacks as well. Trulia Pro Blog offers some insight for going paperless
Has your office gone paperless? How was the transition? Any suggestions for others trying to make the change? Comment below!
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